2013 SENSECAM AND PERVASIVE IMAGING CONFERENCE - INSTRUCTIONS FOR AUTHORS

All accepted submissions will be published by ACM, the Association for Computing Machinery, as part of the International Conference Proceedings Series and made available on the ACM Digital Library.

The 8 page full papers will be published as final papers and considered archival. For the short submissions (2-pages extended abstracts) authors will retain the copyright and can publish the results elsewhere as archival submission in future.

This web page will acquaint you with the formatting and submission instructions for all aspects of your final version (full paper and extended abstract) to be included in the SenseCam 2013 conference publications and the ACM Digital Library (DL). All submission documents must comply with ACM SIGCHI Templates, SenseCam Formatting, and ACM's requirements for the DL.

Please read the whole page before beginning the final submission process.


1. Submission Deadline & Page Limits

Your page limit is set by the category your submission has been selected for:

  • Final Version Due: August 30th
  • Full Papers: 8 Page Limit
  • Extended Abstracts: 2 Page Limit

2. Preparation Requirements, Recommendations, & SIGCHI Templates to Use to Create/Update your Final Version

A. Read through the ACM copyright and permissions policy to make yourself aware of any conflicts, expectations, releases, and 3rd party material information that will be needed to include certain figures, images, diagrams, music, or other material in your submission:


B. Type 1 or TrueType fonts must be used. Type 3 fonts are not allowed. TrueType fonts are allowable, but will be tested for any problems which may need to be rectified. For help on obtaining the correct type of fonts, see this hint in the ACM FAQ list.


C.Use following instructions for Word or Latex submissions

MICROSOFT WORD
Please download the sample word document:



LaTeX
If you did not use the complete and correct SIGCHI sample files for your original submission, please download these now and reformat your submission to conform to the SIGCHI template available here:



The following are to support your latex formatting

1. Please download the LaTeX SenseCam class files from here (right-click, save-as...):


2. Please be sure to use the updated and standard SenseCam2013 class within your .tex file, by using either \documentclass{SenseCam2013_FullPaper} or \documentclass{SenseCam2013_ExtendedAbstract} depending on your submission. The class files have been updated to incorporate formatting improvements and information needed to include the SenseCam sponsored conferences publications in the ACM DL.

3. If you have to use other LaTeX templates, be sure to include following text in the bottom left corner of the page.

\toappear{
Permission to make digital or hard copies of all or part of this work for personal or
classroom use is granted without fee provided that copies are not made or distributed
for profit or commercial advantage and that copies bear this notice and the full citation
on the first page. To copy otherwise, to republish, to post on servers or to redistribute
to lists, requires prior specific permission and/or a fee.
\emph{SenseCam 2013} San Diego, USA
Copyright 2013 ACM 978-1-4503-2247-8 ...\$15.00
}

4. Please note we are not allowed to compile or re-compile your submission. ACM requests your .tex files to verify special characters, symbols, and/or accents when creating the metadata for the DL. We understand LaTeX submissions can be created by multiple .tex, .bbl, and image files. We do not need the images, but please ZIP all the source .tex and .bbl files together to submit as the source file on the PCS submission page.

D. We strongly encourage you to review the sample files above so you will be aware of the mandatory sections, copyright strip information, formatting requirements, font requirements, font sizes, and spacing required for the SenseCam 2013 final version.

The correct ACM SenseCam 2013 copyright-permission notice is in place already in the sample files above, see page 1, bottom of column 1. This statement should be in 8 pt.Times/Times New Roman font, with the first paragraph text justified, with SenseCam 2013 (the venue title) in italics.

See the sigchi-sample.pdf file to view how the ACM copyright statement should appear:


3. Mandatory Information and Format to be Included in Your Final Version

Page Size -- The page size for this ACM SIGCHI publication is US Letter Portrait (8-1/2x11 inches). US Letter is a standard option in most applications. Submissions that do not conform to the ACM SIGCHI standards, templates, and formats will be returned to the author for corrections and/or alterations.

Title -- The ACM SIGCHI formatting for the title is 18 pt. Helvetica or Arial Bold and Initial Caps. Must be in Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters. Capitalize the First Letter of Main Words in the Title (Most Nouns), except a, an, the, conjunctions (and, but, or, for,…), & prepositions (of, to, in, on,…)

  • Please note that the title that appears on your paper must match the title in the EasyChair submission page.
  • The authors' names as they appear in the EasyChair accounts must match what appears on the first page of their submission
  • As well, the names and title listed on the ACM copyright-permission form must match the Easychair submission page and the PDF submitted

Authors' Complete Names, Email, Affiliation, & Affiliation Location -- Be sure to update the final version prior to submitting to include all authors full first/given, middle, and last/family names, and correct affiliation names, location, and other information under the title of the paper.

  • Authors' Names: 12 pt. Times/Times New Roman Bold
  • Affiliation Information: 11 pt. Times Times New Roman (not bold)

  • Full first/given names are required to ensure proper indexing for authors with multiple papers and combining authors in the ACM DL and databases.

Abstract -- It is mandatory include all works cited in their work/submission in a References section at the end of the paper or extended abstract.

Author Keywords -- Please note that the Author Keywords section is mandatory to be included on the first page of your paper. These terms must be separated using semi-colons.
The reason for this is there are growing occurrences of technical terms/phrases that have commas, so semi-colons must be used.

ACM Classification Keywords -- ACM Classification Keywords are mandatory by ACM and have to be listed on the first page of your submission after the Abstract text. Click here for information on the ACM Computing Classification Scheme.

Third Party Material -- In the event any element used in your Material contains the work of third-party individuals, please know that it is the author/presenters responsibility to secure any necessary permissions and/or licenses, and the authors will provide the same permissions in writing to ACM when completing the ACM copyright form (will be sent to all camera ready contact authors).
If the copyright holder requires a citation to a copyrighted work, this is the authors responsibility to include the correct wording and citations to the copyrighted material in their submissions. Any material (i.e., figure, image, illustration, music, backgrounds, etc) that you did not author/create is third party material and must be cited as such on the copyright form as well as acknowledged in publication.
The proper credit acknowledgement includes the source and the copyright notice within the figure captions. For more information from ACM about 3rd party material, see: http://www.acm.org/publications/third-party-material

Images & Figures -- These are recommendations to ensure good print reproduction of your images, figures, diagrams, charts, and illustrations utilized in your submission.

  • Colors and Black & White (Gray Scale) Print Testing: If you have any images in color, please print your paper out in black and white to ensure that the tones and screens used in your images or figures reproduce well in black and white, too. However, your images will appear in full color in the distributed electronic proceedings and in the ACM digital library.
  • Resolution & CMYK: Images in your document should be at least 300 or 600 dpi for quality reproduction and saved as .tif images (or other compatible format that supports print quality resolution). When creating or revising your images for inclusion in the paper, we recommend choosing CMYK (and not RGB) as the color profile.
  • TIF (EPS) vs JPG (JPEG) images: TIFs are preferred for press applications where quality takes priority over file size. When TIFs are compressed (LZW compression option when saving out of Photoshop, for example), no image data is lost, thus ensuring maximum quality. A JPEG is a compressed image format designed to keep the file size small, which makes it ideal for use in web graphics.To do this, the JPEG format actually deletes image data from the image. The higher the level of compression, the more data is removed. This is referred to as a lossy compression system. On a printout, the removed data tends to show up as blocky areas of a solid color. At higher resolutions (a minimum of 200 dpi), there's usually enough data in the JPEG file for the compression artifacts to be very noticeable.
  • Rules/Lines: Rules used in your graphs, tables or charts must be at least 0.5+ pt. and black for quality reproduction. Finer lines and points than this will not reproduce well, even if you can see them on your laser printed hardcopy when checked -- your laser printers have a far lower resolution than the imagesetters that will be used.
  • Fonts: If your figure uses custom or any non-standard font, the characters may appear differently when printed in the proceedings. Remember to check your figure creation to ensure that all fonts are embedded or included in the figure correctly. Be sure that your images do not contain any Type 3 fonts.
  • Transparencies: If a figure or image is assembled from multiple images, the images must be embedded, layers flattened or grouped together properly in the file, not lined. Transparencies need to be flattened.

No Page Numbering, Headers, & Footers --Your final submission MUST NOT contain any footer or header string information at the top or bottom of each page, nor any page numbering. The submissions will be paginated in a determined order by the chairs and page numbers added to the PDF during the compiling, indexing, and pagination process.

Acknowledgements -- It is the contact or submitting author's responsibility to be sure that any funding or special contribution acknowledgements are included in the final version submitted as required by any research, financial, or other grants received (by using the Acknowledgements section before the References section).

Creating an ACM Compliant PDF (Mandatory) --Your PDF file must be ACM Compliant to include in the Digital Library. The requirements for an ACM Compliant PDF are Outlined Here.

Thumbnail Image & Caption (Optional) -- ACM requests a thumbnail image to identify your paper (often a representative segment of a figure in your paper) that will appear in the ACM DL only. This thumbnail image is "optional" and should be at least 72 dpi, 100 pixels wide in .jpg format (.jpg/.jpeg format ONLY).